Notes from 3.19.09 Budget Committee Meeting

Team, the Budget and Finance Committee completed a productive and useful meeting tonight. We focused on creating an accessible process to fund projects from the community. Check out the minutes to see what our brainstorming produced.

There is another Budget and Finance Committee meeting next Wednesday at 7 p.m. at Mar Vista Family Center.

Budget Committee Notes
Present: Brett Flater, Francine, Mike Stafford, Marlene Savage, Bo Bigley, Eric DeSobe
1. Other NC funding procedures
a. Central San Pedro - Technical documents for sure, but let’s make it cool; Not very much scaffolding for project detail
b. Canoga Park - One pager, simple version
c. Venice - Very organized; “what can be applied for?” is a good thing; Matching funds are a worthwhile product
2. Brainstorm
a. DeSobe – scaffolded, checklists; percentage on matching funds/labor; include example of finished/best example of project
b. Francine – labor issue
c. Mike – refering to a person is not as good as process or document; once a quarter run ads in The Argonaut to announce dates, deadlines; electronic copies (via web? Send .pdf?); train your stakeholders
d. Marlene – volunteer organization; no labor requirement/funds, etc. Should we have funds for feeding labor/volunteers; simplistic form yet thorough; English and Spanish
e. Bo – word out to the schools; have money that needs to be spent
f. Brett – finding out how they plan on partnering with DRNC in the future; build that into checklist; sponsorship on websites of schools
3. Timeline brainstorm
a. Roll-out is wo/ timeline; re-evaluate how it went in October; then do two windows to create urgency and contest vibe and by March 2010 evalute both processes
b. 2-month prior to funding timeline
c. Decision-making process timeline; Budget chair creates form letter citing receipt of proposal and rejection form letter
d. Timelines to assure money is distributed in a trackable way;
4. Level of funding brainstorm
a. $2,000 cap to see what happens?
b. Discretion of board to decide if matching funds are needed?
c. Could we set up a table of matching funds?